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Application for Room Tax Funds

Funding Overview:

Room tax funds are received from the City of Rhinelander and the Town of Pelican, and are facilitated by the Rhinelander Area Chamber of Commerce through the Rhinelander Tourism Marketing Committee (RTMC).

RTMC is comprised of members of the City of Rhinelander and Town of Pelican tourism entities. RTMC meets bi-monthly on the first Wednesday of the month. The RTMC distributes room tax funds twice per year at the June and December meetings.

Funding is devoted to community groups and organizations that further the advertising and promotion of tourism in the Rhinelander area. RTMC will consider applications from non-profit groups and organizations that provide marketing and focus on bringing people to the Rhinelander area. RTMC will also consider applications from non-profit groups and organizations that offer activities or events that will encourage people to stay longer.

RTMC will not fund for-profit organizations. RTMC will not provide room tax funds for an organizations operating expenses, volunteer pay or stipends, or infrastructure.

Applications

The Room Tax Application must be completed in its entirety. Room tax funds may only be used for activities and costs identified in the application.

Failure to comply with the conditions of grant may result in the termination of the grant, future ineligibility for the program, and reimbursement of room tax funding.

Deadlines

The Rhinelander Tourism Marketing Committee will accept funding applications for review at the June and December meetings. Applications must be received at the Chamber of Commerce office by 5 pm on the specified deadline date.

Spring 2020 Deadline May 15th
Winter 2020 Deadline November 20th

Process

Applications are available at the Rhinelander Area Chamber of Commerce, and online at www.ExploreRhinelander.com. Applications may be submitted electronically or by hand.

The Rhinelander Tourism Marketing Committee meets the first week of every other month, and approved disbursements will occur within one week of the June and December meetings.

Funding Acknowledgement

The RTMC must be given recognition for its financial support on promotional materials including brochures, news releases, programs, publications, and other materials. This recognition must include the use of the Explore Rhinelander logo. When no printed information is developed, verbal recognition shall be given during the presentation or performance.

Final Reporting

A final accounting, to the RTMC Treasurer (Chamber Executive Director), is due three months after the event/or project completion as indicated on the application. Please include:

  • final line item accounting of the revenues and expenses,
  • attendance statistics (i.e. Attendee numbers and demographics)
  • reporting of any surplus(fund balance) and indication that funds will be applied for subsequent year events,
  • a copy (or copies) of promotional materials to prove use of funding acknowledgement (ads, website, etc.)

 

Please complete the application below. Be sure to review the sample financial statement/budget and complete a budget form. You can download the budget form here. Once you complete the budget form, save and upload it to the Budget section below.

Application for Room Tax Funds

Please fill out this form and attach a copy of your event/program budget or summary financial statement. The budget or financial statement must include marketing expenses in detail.
  • ORGANIZATION INFORMATION

  • PROJECT SUMMARY

  • EVENT/PROJECT INFORMATION

  • BUDGET

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